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Some common errors that businesses often encounter in customs settlement reports

International economic integration has provided opportunities for Vietnam’s import-export sector, though local businesses still struggle with customs settlement reports despite relatively comprehensive customs laws and regulations.

Specifically, for garment businesses, when the import-export record keeping process is more complex, it leads to inaccuracies and errors in building data for customs settlement reports. Most businesses do not fully understand the importance of customs settlement reports and do not recognize risks arising from inaccurate reporting due to inconsistent information management between warehouses, accounting and import-export departments; do not fully understand guidelines, definitions of expenses and information required to be filled in customs settlement reports leading to inaccurate information reporting...

Speaker Mai Hùng Cường - Training and consulting expert from InterLOG customs company is guiding businesses on how to build standards

Through actual assessment in interaction and discussion processes, currently businesses conducting annual customs settlement according to fiscal year often encounter some typical errors when reporting to the system, if businesses do not know how to resolve them will lead to confusion in reporting, affecting customs settlement report results.

Commodity codes have not been reported

Commodity codes are self assigned and managed by businesses, these are codes that have been reported to customs catalogs and submitted in import-export declarations. This is the first step in customs settlement report process but easily overlooked due to declarant carelessness.

Existing customs settlement declarations in the system

After filling in all information in the system but declarant does not click "Declare customs settlement on system". Therefore, the declaration still exists and business cannot complete customs settlement report process.

Ending inventory does not match imports and exports during period

Due to production and business nature as well as standards, no discrepancy occurring between actual inventory at the business and inventory according to customs declarations for all import-export codes is difficult. Actual inventory remaining at warehouse may be higher or lower than records, documents according to customs for reasons such as:

  • Businesses settle processing inventory, claim tax refunds, non-taxed items, compile import-export inventory reports with higher or lower standards than production standards.
  • Businesses conduct fake exports.
  • Submitting cancelled export declarations or inaccurately declaring more/less import declarations in tax refund, non-tax claims, customs settlement reports.
  • Goods actually received at warehouse exceeding/short of customs declarations on import forms but without supplementary declarations.


Author: InterLOG
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